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Ministry of Defence Virtual (MODv) — a virtual special operations air group on the VATSIM network.

For flight simulation only. Not affiliated with the Ministry of Defence or any real-world military.

Terms of Service

Effective date: 16 July 2026

1. Who we are

The Ministry of Defence Virtual (“MODv”, “we”, “us”) is a hobby flight-simulation community — a virtual special operations air group operating on the VATSIM network. We are not affiliated with, endorsed by, or connected to the UK Armed Forces, the Ministry of Defence, or any real-world military or government body. Everything on this site relates to flight simulation only.

2. Eligibility and applying

You must be at least 16 years old and hold a valid VATSIM account to apply. We ask for your age as part of the application.
The information in your application (name, VATSIM ID, email, age, answers) must be accurate and your own. Misstating your age is grounds for immediate removal.
One account per person. Staff review every application and may accept or reject it at their discretion.

3. Your account

Keep your password confidential — you are responsible for activity on your account.
You can change your email or password, or delete your account, at any time from Settings. Changes are confirmed by email.
Staff can edit member profiles (for example to correct a name or service ID) and manage roles, ratings and training records.

4. Conduct

Follow the VATSIM Code of Conduct and Code of Regulations whenever you fly on the network.
PIREPs must reflect flights you genuinely flew on VATSIM. Deliberately falsified logs may lead to removal.
Keep notes, training reports, uploads and other content respectful and appropriate. No offensive, illegal or infringing material.
Respect other members. Harassment or abusive behaviour is grounds for immediate removal.

5. Activity and deactivation

Members who file no PIREP for 90 days or more may have their account deactivated by staff (an "inactivity purge"). Deactivated accounts cannot sign in but can be reactivated by staff on request.
Staff may also deactivate accounts for breaches of these terms.
You may permanently delete your account yourself at any time from Settings — this removes your data as described in the Privacy (GDPR) Policy.

6. Your content

You keep ownership of the content you submit (application answers, PIREP details, notes). By submitting it you give us permission to store and display it within the community as the site is designed to do — for example, your name, service ID and ratings appear on the public roster, and training reports are visible to you, staff and instructors.

7. The service

This is a free, volunteer-run hobby service provided "as is", without warranties of any kind.
We may change, suspend or discontinue any part of the site at any time.
To the maximum extent permitted by law, we are not liable for any loss or damage arising from your use of the site.

8. Insignia and branding

The roundel, aircraft liveries, unit patches, ranks, and other insignia displayed on this site and within the simulator are used solely to represent aircraft and personnel for the purposes of realistic flight simulation. Their use does not imply, and should not be interpreted as, official status, sponsorship, or endorsement by the UK Armed Forces, the Ministry of Defence, the UK government, or any of its entities. All such insignia remain the property of their respective owners.

9. Changes to these terms

We may update these terms from time to time. Material changes will be announced on the site (for example via a NOTAM). Continuing to use the site after a change takes effect means you accept the updated terms.

10. Contact

Questions about these terms: our contact address

Privacy & GDPR Policy

Effective date: 18 September 2026

This policy explains what personal data the Ministry of Defence Virtual (“MODv”, “we”, “us”) collects, why, and the rights you have under the EU/UK General Data Protection Regulation (GDPR). We are the data controller for this site. Contact: our contact address.

1. What we collect and why

Application data — your full name, VATSIM ID (CID), email address, your age (to verify you meet our 16+ requirement), your answers to the application questions, and the date/time you accepted this policy and the Terms of Service. We need this to assess your application, verify your email and eligibility, and contact you with the outcome. Legal basis: your consent (Art. 6(1)(a)).
Account data — if accepted: your service ID, role, a securely hashed password (we never store the password itself), and your ratings. Needed to operate your membership. Legal basis: performance of our membership arrangement with you (Art. 6(1)(b)).
Activity data — PIREPs you file (callsign, route, times, aircraft, mission type, optional notes and Volanta link), training requests (including your stated availability), training reports written about your sessions, exercises you create, taskings you post, claim or complete (with the time you did so), air-to-air refuelling (AAR) sorties and requests you post, and records of which NOTAMs and must-read publications you have read or downloaded. This is the core function of the site. Legal basis: performance of the membership arrangement (Art. 6(1)(b)).
Discord data — linking your Discord account is required to use the site. We store your Discord user ID, and our bot uses it to set your nickname in our Discord server (“First name, last initial - service ID”, e.g. “Lex H - MOD02”) and to give or remove server roles that mirror your membership, ratings, qualifications and Command status. Disconnecting Discord in Settings removes the ID and the nickname/roles we set. Legal basis: performance of the membership arrangement (Art. 6(1)(b)).
VSOA visitor data — if you apply for visitor access as a pilot of another VSO: your full name, email address, VATSIM ID (CID), the VSO you fly with, whether you moderate or run a VSO and which one, and the date/time you acknowledged the visitor disclaimer. If approved we create a visitor account holding the same details plus a securely hashed password, your VSO, your moderator status and (once linked) your Discord user ID, and we record the taskings you claim or complete and the AAR requests you make. Your visitor tag (“First name, last initial - VSO abbreviation”, e.g. “Lex H - vGAF”) is used on the site and as your nickname in our Discord server, where you are given the VSOA Visitor (and, for moderators, VSOA Moderator) role. Legal basis: your consent for the application (Art. 6(1)(a)); performance of the visitor arrangement for the account (Art. 6(1)(b)).
Event attendance data — if you mark yourself as attending one of our events, that fact is shown (as your service nickname) to signed-in members. If you express interest in attending an event on behalf of another VSO, we collect the VSO name, your contact email address, your role in that VSO and an optional logo. We use these to review and coordinate your organisation's attendance and to email you event updates; the approved VSO name and logo are shown publicly on the event page. Legal basis: your consent (Art. 6(1)(a)) — contact us to withdraw it and we will remove the entry.
Technical data — one essential session cookie (modv_session, expires after 30 days) so you can stay signed in, and standard server/proxy logs (IP address, requested pages) kept by our hosting and CDN providers for security. We use no analytics, advertising or tracking cookies. Legal basis: legitimate interest in running a secure service (Art. 6(1)(f)).

2. What is public

The roster is publicly visible to anyone on the internet and shows your service ID, VATSIM ID (CID), role, ratings (including ratings in training) and PIREP count. Your full name is never shown publicly — it, along with your email, PIREP details and training file, is visible only to signed-in members, staff and instructors as appropriate. Note that your VATSIM CID is in any case visible to other users of the VATSIM network whenever you fly, and can be looked up through VATSIM's own public services.

VSOA visitors are never shown on the public roster. A visitor's tag (first name, last initial and VSO abbreviation) is visible to signed-in members and other visitors where they have claimed a tasking or requested AAR, and in our Discord server. Members' service IDs and names are likewise visible to signed-in visitors on exercise, tasking and AAR pages.

3. Who receives your data

Staff and instructors see application details, member profiles and training records so they can run the group.
Hosting — the site and its database run on our hosting provider's servers in the EU (e.g. Hetzner, Germany).
Cloudflare — proxies site traffic and keeps short-term security logs.
Resend — sends our transactional emails (verification, account setup, account changes). Your email address and message content pass through their systems.
Discord — when you link your account, Discord tells us your user ID and our bot sets your nickname and roles in our server; Discord processes that data under its own privacy policy. Notifications we post to our Discord channels (new taskings, AAR requests, sortie notifications, PIREP decisions and similar) show your service ID or visitor tag and, where you have linked Discord, may mention your Discord account.
Your VSO's moderator — if you apply as a VSOA visitor, an approved moderator of the VSO you named sees your application (name, email, CID) so they can approve or deny it, sees you in their list of visitors, and can withdraw your access. MODv Command sees all visitor applications and accounts.
We never sell your data and we send no marketing emails — only the transactional messages needed to run your membership.

4. How long we keep it

Rejected or abandoned applications: deleted no later than 6 months after the decision.
Member data: kept while your account exists.
Deactivated accounts: retained so they can be reactivated, unless you ask us to delete them.
VSOA visitor applications: denied applications are deleted no later than 6 months after the decision; approved ones are kept with the visitor account as the record of who approved access.
VSOA visitor accounts: kept while your access is active. Suspended visitor accounts are retained so access can be restored (by Command or your VSO's moderator) unless you ask us to delete them; visitors can also delete their own account from Settings, which removes the login, email, password and Discord link. Taskings you completed and AAR requests you made are kept under your visitor tag in the group's records on the basis of our legitimate interest in a complete operations log.
Deleted accounts: deleting your account from Settings permanently removes your login, email address, password and Discord link, and the account can never be reactivated. Your operational records (filed PIREPs, ratings and training reports, under your name and service ID) are retained in the group's archives on the basis of our legitimate interest in keeping the flight log complete. If you want those erased too, email us and we will remove them.
Email change/password change/deletion confirmations expire after 1 hour and are then removed.

5. Your rights

Under the GDPR you can, at any time:

Access the data we hold about you (most of it is visible on your profile, PIREPs and training file).
Correct it — change your email or password in Settings, or ask staff to fix your name, VATSIM ID or other details.
Delete it — use the self-service account deletion in Settings (confirmed by email). This removes your contact details and access; email us if you also want your PIREPs and training records erased from the archives.
Withdraw consent for a pending membership or VSOA visitor application — email us and we will delete the application.
Disconnect Discord at any time from Settings; we then delete your Discord user ID and remove the nickname and roles our bot set.
Object to or ask us to restrict processing, and request a copy of your data in a portable format.
Complain to your local data protection supervisory authority if you believe we handle your data unlawfully.

6. Age requirement (16+)

Membership and VSOA visitor access are restricted to people aged 16 or over; we collect your age with a membership application to verify this, and visitor applicants confirm it by acknowledging the visitor disclaimer. We do not knowingly collect or keep data from anyone under 16 — if we learn that an applicant or member is under 16, we delete their application or account. Contact us at our contact address if you believe this has happened.

7. Changes to this policy

If we change what we collect or why, we will update this policy and announce material changes on the site before they take effect.

VATSIM Virtual Special Operations

As an officially recognised VATSIM Virtual Special Operations organisation, Ministry of Defence Virtual rostered pilots are permitted to partake in the following otherwise restricted activities on the VATSIM Network:

Joint training exercises
War games
Air-to-air refuelling
Carrier operations
Low-level military route flying
Escort missions
Air combat manoeuvres
Interception / scramble operations
Special use airspace access
Search and rescue
Firefighting operations
Air displays and races
Medical flights
Surface vessel operations
Unmanned aerial vehicles

These activities may be flown only by rated MODv members on MODv VSOA flight plans (with MODVIRTUAL.NET in the flight plan remarks) — per the VATSIM Special Operations Policy, M-rating privileges are void on any flight whose plan does not reflect VSOA status. Non-members may be invited to joint exercises but may not conduct the activities themselves. Every activity is flown in accordance with the MODv Operations Manual, the UK Military Flying Guide and the applicable training manual.

Full details: MODv Operations Manual (MODv-HQ-OPS-001) and VATSIM Special Operations Policy v5.0 §6.